Invitation for sealed bids

Rural Reconstruction Nepal

Central Office Gairidhara, Kathmandu Nepal

Field Office Biratnagar, Nepal

First Date of Publication: 31 Aug 2023

Invitation for the sealed bids

RRN is currently implementation project called “Strengthening Community Resiliance to Climate-Induced Disaster Risks in Morang, Nepal(SCRCDR)” funded by ShaplaNeer. Rural Reconstruction Nepal (RRN) invites sealed bids from the eligible contractors for the construction of the following work.

Contract No. Contract Name ConstructionAddress Sealed Bid Validity Period Bank Guarantee (after the contract is awarded) Last date of submission
1 Teli khola -2 River training works (Embankment Construction)RRN/SQ-01/RMW-Teli02/023/024  Urlabari Municipality -02, Morang District 1 year 10% of the bid amount. 15 Sep 2023

Eligibility Criteria

 All Contractors shall submit the following documents as pre-requisites for the eligibility:

a.      Firm or Company Registration Certificate.

b.      Business Registration Certificate (License).

c.      PAN/VAT Registration Certificate.

d.      Tax Clearance Certificate (2079/80)

e.      Annual Turnover at least Npr. 5 crores (Npr. 50,000,000)

f.       Letter of Bid in Letter head with signed & stamped.

g.      Do have proven experience working/embankment construction project completion handover certification.

h.      Contractor must have necessary equipment such as excavator, roller etc.

Submission Address:

a.      Rural Reconstruction Nepal, Central Office, 288 Gairidhara Marg, Kathmandu Nepal 014004985/4004976

b.      Rural Reconstruction Nepal, Field Office, Vatta Chowk Biratnagar, Nepal 021-465646

Note: The form is available in RRN website (

Instruction to Bidders

1.     Scope of Works 1.1 The Employer stated in the BIDS for the construction of works as detailed in attached.
2.     Eligible Bidder 2.1 This Invitation for Bids is open to all registered contractors with eligibility criteria mentioned above.  A bidder declared blacklisted and ineligible by the GoN, Public Procurement Monitoring Office (PPMO) and/or the DP in case of DP funded project, shall be ineligible to bid for a contract during the period determined by the GoN, PPMO and/or the DP.
3.   One Bid per Bidder 3.1 Each Bidder shall submit only one bid.  A Bidder who submits more than one bids shall cause all the bids with the Bidder’s participation to be disqualified.
4.     Cost of Bidding 4.1 The Bidder shall bear all costs associated with the preparation and submission of his bid and the Employer shall in no case be liable for those costs.
5.     Site Visit 5.1 The Bidder at his own cost, responsibility and risk may visit the site of the works and acquire all necessary information for preparing the bid and entering a contract for construction of the works.
6.     Content of Bid Form 6.1 The Bid Form comprise the documents listed below:Section I: Instructions to BiddersSection II: Bidding Form
7.     Clarification 7.1 A prospective Bidder may obtain clarification on the Bid Form from the Employer on or before 5 days prior to the deadline for submission of Bid.
8.     Language of Bid 8.1 All documents relating to the bid shall be in English.
9.     Documents Comprising Bid 9.1 The bid by the Bidder shall comprise the following:·        Letter of Bid·        Legal Document and·        Priced Bill of Quantities
10.   Bid Prices 10.1 The contract shall be for the whole works described in scope of work based on the priced Bill of Quantities submitted by the Bidder. The Bidder shall fill in rates and prices for all items of the works in Nepali Rupees. Items for which no rate or price is entered shall be deemed covered by the other rates and prices in the Bill of Quantities and shall not be paid separately by the Employer. All duties, taxes and other levies payable by the contractor under the contract shall be included in the rates, prices and total Bid Price submitted by the Bidder.
11.   Bid Validity 11.1 Bids shall remain valid for the period of one year after the bid submission deadline date prescribed by the Employer. A bid valid for a shorter period shall be rejected by the Employer as nonresponsive.
12.   Format and Signing of Bids 12.1 The bid shall be typed or written in indelible ink and shall be signed by an authorized person. Any entries or amendments including alternations, additions or corrections made shall be initialed by the same authorized person.
13.   Sealing and Marking of Bids 13.1 Bidders must submit their bids by hand copy. Procedures for submission, sealing and marking are as follows:(a)     Bidders submit bids by hand copy: The Bidder shall submit his bid in sealed envelopes.  The envelope shall be addressed to the Employer specified in the Invitation for Bid and shall bear the name. 
14.   Deadline for Submission of Bids 14.1 Bids shall be delivered to the Employer at the address no later than the time and date specified in the bid document.
15.   Late Bids 15.1 Any bid received by the Employer after the deadline shall not be accepted and shall be returned unopened to the Bidder upon request.
16.ModificationAnd Withdrawal     of Bids 16.1 Bids once submitted shall not be withdrawn or modified.
17.   Bid Opening 17.1 The Employer shall open the bids in the presence of the Procurement committee members of RRN.
18.   Process to be Confidential 18.1 Information relating to the examination, evaluation and comparison of bids and recommendations for the award of a contract shall not be disclosed to Bidders or any other persons not officially concerned with such process until the award to the successful Bidder has been announced. Any efforts by the Bidder to influence the Employer in the bid evaluation, bid comparison or contract award decisions may result in rejection of Bidder’s bid.
19.Examination of Bids 19.1 Prior to the detailed evaluation of Bids, the Employer shall determine whether each bid (a) meets the eligibility criteria defined in Clause 2; (b) has been properly signed; and (c) is substantially responsive to the requirements of the Bidding documents.
20.   Evaluation and Comparison of Bids 20.1   In evaluating the Bids, the Employer shall determine for each bid the evaluated Bid Price by adjusting any corrections for errors. Bids shall be checked by the Employer for any arithmetic errors. Errors shall be corrected by the Employer as follows:(a) only for unit price Contracts, if there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected, unless in the opinion of the Employer there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected;(b) if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail, and the total shall be corrected; and(c) If there is a discrepancy between the bid price in the Summary of Bill of Quantities and the bid amount in item (c) of the Letter of Bid, the bid price in the Summary of Bill of Quantities will prevail and the bid amount in item (c) of the Letter of Bid will be corrected.(d) if there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail subject to (a), (b) and (c) above.20.2 If the Bidder that submitted the lowest evaluated bid does not accept the correction of errors, its bid shall be disqualified.20.3 The evaluation shall be done based on comparison of amount quoted under different individual working works (WH 1 Earthwork, WH2 Embankment protection work_Gabion Type 1 and Type 2, WH3  Embankment protection work _retaining wall and WH 4  laying geo textile), along with total BOQ amount.
21.   Award of Contract 21.1 The Employer shall decide the award of the contract to the Bidder whose bid is within the approved BOQ and who has offered the lowest evaluated Bid Price within bid validity period provided that such Bidder has been determined to be eligible in accordance with the provisions of Clauses 2.21.2 If the bid, which results in the lowest Evaluated Bid price, is unbalanced, or frontloaded in relation to the Employer’s BOQ of the items of Work to be performed under the contract, the Employer shall ask the bidder to give clarification with detailed rate analysis for any or all items of the Bill of Quantities.
22.   Employer’s Right to Accept any Bid and to Reject any or all Bids 22.1 The Employer reserves the right to accept or reject any bid or to cancel the bidding process and reject all bids, at any time prior to the award of the contract, without assigning any reasons whatsoever and without thereby incurring any liability to the affected Bidder or Bidders.
23.   Notification of Award and Signing of Agreement 23.1 The Bidder whose bid is accepted, and all other participating bidders shall be notified of the award by the Employer.23.2 The notification (hereafter called the “Letter of Acceptance”) to the successful Bidder shall state the sum that the Employer shall pay the Bidder in consideration of the execution, completion, and maintenance of the works as described by the contract.  Within 7 days of receipt of the Letter of Acceptance, the successful Bidder shall deliver the Performance Security pursuant to Clause 24 and sign the Agreement.23.3 Inability of the Bidder to make an Agreement within the above stated period shall result in cancellation of the Contract Award and forfeiture of the Bidder’s Bid Security, upon which the Contract shall then be awarded to the next successive successful Bidder.
24.Performance Security 24.1. Within seven (7) days of the receipt of a Letter of Acceptance from the  Employer,  the  successful  Bidder  shall  furnish  the performance  security as under mentioned from  A  class  Commercial  Bank  in accordance with the conditions. The performance security will be 10% of the total bid amount.
25.Corrupt or Fraudulent Practices 25.1 The Employer shall reject a bid for award if it determines that the Bidder recommended for award of contract has engaged in corrupt or fraudulent practices in competing for the contract in question.
26.Conduct of   Bidders 26.1The Bidder shall be responsible for fulfilling his obligations as per the requirement of the Contract Agreement, Bidding documents as per RRN procurement principles.26.2 The Bidder shall not carry out or cause to carry out the following acts with an intention to influence the implementation of the procurement process or the procurement agreement:a)      give or propose improper inducement directly or indirectly,b)     distortion or misrepresentation of factsc)      engaging or being involved in corrupt or fraudulent practice.d)     interference in participation of other prospective bidders.e)     coercion or threatening directly or indirectly to cause harm to the person or the property of any person to be involved in the procurement proceedings,f)       collusive practice among bidders before or after submission of bids for distribution of works among bidders or fixing artificial/uncompetitive bid price   with an intention to deprive the Employer the benefit of open competitive bid price.g)      contacting the Employer with an intention to influence the Employer with regards to the bid or interference of any kind in examination and evaluation of the bids during the period after opening of bids up to the notification of award of contract
27. Subcontracting 27.1 Any forms of subcontracting are not allowed by the contractor.
28. Provision of PPA and PPR 28.1 If any provision of this document is inconsistent, the provision of this documents shall be void to the extent of such inconsistency.

Specification of Materials and Work

1.    Stone

v Must be hard, sound

v Must be free from decay and weathering.

v Stones with porous matter or with boulder skin shall be rejected.

v The size of stones shall not be less than 15cm in any direction.

2.    Boulder/Stone Filling Work – Different Sizes of Boxes

      2.1 Boulder/Stone            

v Minimum and Maximum size of stone: 1.5 to 2.5 times mesh opening. Tolerance on size of stone: (+/-) 5 %                                    

v Minimum density : 22Kn/m3

     2.2 Stone masonry work 1:6

v Mortar:- Mixing of 1 cement & 6 Sand

      2.3 Laying Technique

v All the stones must be thoroughly wetted before laying.

v Every course of stone shall be hammer dressed and laid truly horizontal and every vertical joint shall be truly vertical.

v Faces must be accurately squared and each face joint shall be dressed at right angles.

v The face stones shall be laid in alternate headers and stretchers fashion.

v The masonry shall be carried up regularly and true to plumb.

v The thickness of joints shall not exceed 12mm.

     2.4 Bond or through stones

v The intervals of through stones shall not be less than 1.5m in each course.

      2.5 Curing

v Must be kept wet on faces for at least 7 days.

3.    PCC Work 1:2

      3.1 Coarse Aggregate

v Must be of hard broken stone of granite or similar stone

v Must be free from dust, dirt and other foreign matter.

v The stone ballast shall be 20 mm in size and smaller.

v Only Crushed Aggregate is acceptable.

     3.2 Sand

v Must be of coarse sand consisting of hard, sharp and angular grains.

v Shall pass through a screen of 5 mm square mesh.

v Must be clean and free from dust, dirt and organic matter.

v Sea sand shall not be used.

    3.2 Hand Mixing

v The base on which the concrete is mixed must be clean, watertight slab or a steel platform.

v Sand and cement are mixed thoroughly followed with the addition of coarse aggregate. Lastly, water is added, and the mixture is mixed properly to gain an even color and consistency.

     3.3 Curing

v Must be kept wet on faces for at least 7 days.

4.    Embankment Work

4.1  Site clearance excavation

v Clearance of bamboo roots and other at site – 15m disposal

v Obtain clear working area – as per drawing.

4.2  Soil

Fine grained soil

v The material must be formed into an essentially homogeneous mass.

Coarse grained soil

v The material must be formed into a homogeneous mass free from large voids.

Uses of equipment

Excavator        – Excavation the earth/soil

Dump Truck    – for transportation the soil 

Bull Dozer – Shallow digging and ditching, spreading soil dumped, rough grading Roller           – Compaction

Scope of work

S.No. Types of Infrastructure Chainage /Location Unit Total Quantity Scope of Work  Remarks    
 A. Construction Cost            
1 Earthen Embankment Construction. 0+150 to 3+660 (3510 mtr long)- River line            
1.1 Earthwork of excavation in river bed material for foundation with site clearance digging & 15m disposal work  all complete as per design, drawing,specification and site engineer instruction Cum 63462.5  Both side(As per design drawing, specification & Site Engineer  Instruction) All the work mentioned in this title 1.1 has to be done by the contractor.    
1.2  Earthen embankment construction along the river bank including soil transportation, spreading, leveling, compaction, and preparation required slope and dressing of soil all complete as per design, drawing, specification, and site engineer instruction. Cum 35687.5  Both side dam construction (As per design drawing, specification & Site Engineer  Instruction) All the work mentioned in this title 1.2has to be done by the contractor.    
2 Embankment Protection works _Gabion- Type-1 2115m      as per drawing       
3 Embankment Protection works _Gabion- Type-2 150m      as per drawing       
 2& 3.1 Boulder filling in gabion boxes streaching,closing and tying and assembling of wires creats and placing with good finishing level all complete work as approved by Site engineer.                                    cum 5833  As per design drawing, specification & Site Engineer  Instruction As per design and estimate, the required gabion boxes will be provided at the site by RRN office. All other work under this Title 2&3.1 has to be done by contractor.    
4 Embankment Protection works _Retaining wall 1:6 C/M stone masonry wall 1+600 to 1+630 (left side 30mtr & 1+900 to 1+930 (both side -60mtr ) cum 272.5  Total 90 mtr length       
4.1 Providing and laying stone soling in  floor & foundation in line & level including filling the joint with sand as per specification & site engineer instruction   cum 45  As per design drawing, specification & Site Engineer  Instruction All the work mentioned in this title 4.1 has to be done by the contractor company.    
4.2 Providing and laying  plain cement concrete 1:2:4 using ordinary portland cement, sand and coarse aggregates of 40 mm and down size in foundation bed, flooring and walls including setting out, Manual Mix, curing and finishing etc. to approved level, lines and dimension all complete as per specification, drawing  and  instruction of Site Engineer.   Cum 207.6  As per design drawing, specification & Site Engineer  Instruction As per design and estimate, the required cement bags will be provided at the site by RRN office. All other work under this Title  4.2 has to be done by contractor.    
4.3  Providing and laying Stone Masonry in cement sand mortar (1:6)  in SUB-STRUCTURE AND ABOVE GROUND  with outer side fair finished, in perfect line and level including different sizes of boulder transporation, cost of scaffolding, washing stone in water, packing the joints, raking the joints and curing  the work at least 7 days in all types and thickness of wall as per specification, drawing and instruction of Engineer.            Cum 272.5  As per design drawing, specification & Site Engineer  Instruction As per design and estimate, the required cement bags & plywood  will be provided at the site by RRN office. All other work under this Title  4.3 has to be done by contractor.    
4.4 Plastering work Cement sand (1:3)wall of good finish including racking the joints,wetting the surface and curing the work as per specification and site engineer instruction.   Sqm 319.14  As per design drawing, specification & Site Engineer  Instruction As per design and estimate, the required cement bags will be provided at the site by RRN office. All other work under this Title  4.4 has to be done by contractor company.    
5 Laying geotextile before laying of gabion creats as approved by Site engineer.   Sqm 25063  In all gabion and S/M works As per design and estimate, the required area of geotextile will be provided at the site by RRN office. All other work under this Title  5.0 has to be done by contractor company.    

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More general announcement

Invitation for sealed bids

Rural Reconstruction Nepal Central Office Gairidhara, Kathmandu Nepal Field Office Biratnagar, Nepal First Date of Publication: 31 Aug 2023 Invitation

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