6.1 The Bid Form  comprise the documents listed below:

Section I: Instructions to Bidders

Section II: Bid form

13.1 Bidders must submit their bids by hard copy. Procedures for submission, sealing and marking are as follows:

(a)Bidders submit bids by hard copy:

(b) The Bidder shall submit his bid in sealed envelopes (with wax lahachhap लाहाछाप, four on corners and one on closure).

(c)The envelope shall be addressed to the Employer specified in the Invitation for Bid and shall bear the name.

16.Modification

And Withdrawal     of Bids

19.1. Prior to the detailed evaluation of Bids, the Employer shall determine whether each bid

(a) Meets the eligibility criteria defined in above.

(b) Has been properly signed; and

(c) Is substantially responsive to the requirements of the Bidding documents.

20.1   In evaluating the Bids, the Employer shall determine for each bid the evaluated Bid Price by adjusting any corrections for errors. Bids shall be checked by the Employer for any arithmetic errors. Errors shall be corrected by the Employer as follows:

(a) only for unit price Contracts, if there is a discrepancy between the unit price and the total price that is obtained by multiplying the unit price and quantity, the unit price shall prevail and the total price shall be corrected, unless in the opinion of the Employer there is an obvious misplacement of the decimal point in the unit price, in which case the total price as quoted shall govern and the unit price shall be corrected;

(b) if there is an error in a total corresponding to the addition or subtraction of subtotals, the subtotals shall prevail and the total shall be corrected; and

(c) If there is a discrepancy between the bid price in the Summary of Bill of Quantities and the bid amount in item (c) of the Letter of Bid, the bid price in the Summary of Bill of Quantities will prevail and the bid amount in item (c) of the Letter of Bid will be corrected.

(d) if there is a discrepancy between words and figures, the amount in words shall prevail, unless the amount expressed in words is related to an arithmetic error, in which case the amount in figures shall prevail subject to (a) ,(b) and (c) above.

20.2 If the Bidder that submitted the lowest evaluated bid does not accept the correction of errors, its bid shall be disqualified.

20.3 The evaluation shall be done based on comparison of amount quoted under different individual working works (WH 1 Earthen Embankment Construction , WH2 Embankment Protection works _Gabion- Type all , WH3 Drainage System along with total BOQ amount.

21.1 The Employer shall decide the award of the contract to the Bidder whose bid is within the approved estimate and who has offered the lowest evaluated Bid Price within bid validity period provided that such Bidder has been determined to be eligible in accordance with the provisions of Clauses 2.

21.2 If the bid for an Unit Rate Contract, which results in the lowest Evaluated Bid Price is seriously unbalanced or front loaded or extremely low in the opinion of the Employer, the Employer may require the Bidder to produce detailed price analysis for any or all items of the Bill of Quantities.

23.1 The Bidder whose bid is accepted and all other participating bidders shall be notified of the award by the Employer.

23.2 The notification (hereafter called the “Letter of Acceptance”) to the successful Bidder shall state the sum that the Employer shall pay the Bidder in consideration of the execution, completion, and maintenance of the works as described by the contract.  Within 7 days of receipt of the Letter of Acceptance, the successful Bidder shall deliver the Performance Security pursuant Clause 25 and sign the Agreement.

23.3 Inability of the Bidder to make an Agreement within the above stated period shall result in cancellation of the Contract Award upon which the Contract shall then be awarded to the next successive successful Bidder.

26.1 The Bidder shall be responsible for fulfilling his obligations as per the requirement of the Contract Agreement, Bidding documents as per RRN procurement principles.

26.2 The Bidder shall not carry out or cause to carry out the following acts with an intention to influence the implementation of the procurement process or the procurement agreement :

a)       give  or propose improper inducement directly or indirectly,

b)      distortion or misrepresentation of facts

c)       engaging or being involved in corrupt or fraudulent practice

d)      Interference in participation of other prospective bidders.

e)      coercion or threatening directly or indirectly to cause harm to the person or the property of any person to be involved in the procurement proceedings,

f)        collusive practice among bidders before or after submission of bids for distribution of works among bidders or fixing artificial/uncompetitive bid price   with an intention to deprive the Employer the benefit of open competitive bid price.

g)       contacting the Employer with an intention to influence the Employer with regards to the bid or interference of any kind  in examination and evaluation of the bids during the period after opening of bids  up to the notification of award of contract